Sixth AGM - Minutes

East Suffolk

Building Preservation Trust


Minutes of the Sixth Annual General Meeting

of 6th April 2017

 Present: Paul Bradley (Trustee, Chairman), Richard Perkins (Trustee, Secretary), Edwin Taylor (Trustee, Treasurer), Ezra Leverett (Trustee), John Putman (Trustee), Brian Johnson (Volunteer),  Chris Chestnutt (Volunteer), Argus Hardy (Volunteer), Robert Scrimgeour (Technical Adviser), Ruth Summers (Technical Adviser)

The meeting opened at 6.45 pm.

  1. Apologies for absence were received from Andrew Derrick (Trustee).

  2. 2.The Minutes of the Fifth Annual General Meeting held on 16th June 2016 were held to be a true record and were proposed for approval by EL and seconded by RP. The Chairman will sign the Minutes as the agreed record following.

  3. 3.The Accounts were presented to the Meeting by the Treasurer. ET confirmed that the accounts were up-to-date for all income and expenditure by the Trust. The Accounts had been proposed by ET and examined and approved by Derek M Hill (Chartered Secretary) on 27th March 2017. ET advised that the Trust had received a refund from Lloyds Bank of £13.25. ET drew attention to various items of expenditure and further advised that he had been sent an invoice from Aaron Burrell for payment from 17th February for 12 months; ET had replied to him that he would like an invoice from 17th February to 31st March and one from 1st April to 31st March 2018, but AB had not responded. The Accounts were proposed for approval by the Treasurer and seconded by Richard Perkins. The Accounts were duly received by the Meeting.

  4. The Chairman read out his report to the Meeting on the Trust’s activities in the previous twelve months. RP requested an amendment to the report to include that he had attended two meetings of the Heritage Trust Network and an HLF conference. The meeting agreed to this request and RS amended the report on behalf of the Chairman. The report was proposed for approval by John Putman and seconded by Ezra Leverett.

  5. .No new persons came forward for election.

  6. RP advised the meeting that PB should undergo ‘First Time Director’ training organised by Companies House and he would deal with this.. RP also advised that the Heritage Trust Network has adopted model guidelines for building preservation trusts and that the Trust should consider their adoption in the future. This may also make the Trust eligible to be covered by the broad insurances provided by the HTN and which may account for their increase in annual fees (from £75 to £100).

    ET reminded the meeting that when the Trust comes to make significant financial decisions on projects ET’s experience as a Treasurer is modest and that the Trust should bear this in mind.

    RP advised that at a recent meeting of the Heritage Trust Network that he attended on behalf of the Trust he had been approached by the Ipswich Building Preservation Trust and the Suffolk Building Preservation Trust (largely west Suffolk focussed) expressing an interest in a closer working relationship between all three Suffolk BPTs. This could result in shared services and support and efficiencies in scale and effectiveness. RP suggested that the Trust should agree to an informal meeting with Ipswich and Suffolk BPTs to take this suggestion forward. The meeting agreed this suggestion and asked RP to forward.

  7. There was no other business.

  8. The date, time and place of the Seventh Annual General Meeting was fixed as Thursday 7th June 2018, 6.45pm at The Cut Arts Centre, Halesworth.

The Annual General Meeting closed at 7.06pm         


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